Medspa software is booking, consent forms, treatment notes, and payments in one system. It is built for injectables, facials, and laser treatments, where the client record matters as much as the appointment, because treatments repeat and notes carry forward.
A medspa visit is rarely a simple booking. A client needs a consult, a consent form, and a treatment note, and the front desk must keep all three linked to one record.
I work with medspa owners on booking setups, and I test tools as a client would. A pretty booking page can still hide weak consent forms and scattered treatment notes.
What medspa software must do
First, it must handle medspa services by provider, room, and treatment type. A Botox visit, a facial, and a laser session need different lengths and notes, and the calendar must keep them apart.
Second, it must keep consent and treatment notes with the client record. Consent forms, photos, and aftercare notes should travel with the booking, not sit in a paper folder.
Third, it must protect deposits and rebooking for high value visits. A missed injectable visit leaves a provider gap that is hard to refill, so reminders and deposits must work without chasing.
Fourth, it must support the privacy checks a medspa cannot skip. Ask each vendor for a signed business associate agreement, role based access, and a clear data export path before you commit.
Run each finalist against our 12 features checklist before you sign up. If you are new to this software, our guides to what salon management software is and how salon booking software works explain the basics.
The 7 best medspa software at a glance
- PandaCue, best all-in-one option.
- Zenoti, best multi-location control.
- Mangomint, best modern scheduling and forms.
- Boulevard, best polished client experience.
- Vagaro, best low monthly cost.
- Mindbody, best membership and app reach.
- Fresha, best free start.
Pricing figures below were checked in October 2026, with Mangomint, Boulevard, and Mindbody figures confirmed for this article. Vendors change plans often, so confirm the current plan page before you sign up.
How we ranked: medspa booking, consent and charting fit, payments, privacy controls, and price clarity. PandaCue ranks first for all-in-one clinics.
The 7 best medspa software in detail
1. PandaCue
PandaCue is the all-in-one option for medspas that want one system. Online booking, scheduling, payments, client records, and automated reminders live together, so visits, notes, and deposits stay linked.
For a medspa, that single system matters because a treatment plan spans visits. The record holds the last treatment and the next visit date.
2. Zenoti
Zenoti is the best multi-location control for medspa groups. It covers booking, memberships, and reporting across locations, with a clinical module for larger operations.
Pricing is by custom quote, with no published plan price. That suits a group that needs one standard system, but it means a longer sales cycle for a single clinic.
Ask for the full add on list in the quote. Messaging and extra locations can change the monthly total well beyond the first figure.
3. Mangomint
Mangomint is the best modern scheduling and forms option for growing medspas. It covers booking, reminders, memberships, forms, and charting in one plan.
Pricing is $120 per location plus $10 per user per month, with forms and charting included. HIPAA mode is available after you sign its business associate agreement.
That single plan suits a clinic that hates tier guessing. Price it by provider count, since each user adds to the monthly total.
4. Boulevard
Boulevard is the best polished client experience for premium medspas. Booking, messaging, charting, and payments sit in a clean interface for a high end front desk.
Medspa plans start at $199 per month, with higher plans adding charting and marketing tools. Confirm which plan includes the forms your treatments need.
Boulevard suits a clinic that sells on experience first. A smaller clinic should check whether the premium monthly cost fits a single location book.
Online booking, client records, payments, and reminders in one place, with no add-on stack.
5. Vagaro
Vagaro is the best low monthly cost for a medspa with several providers. It covers booking, scheduling, and payments, and many clients already know it.
Pricing starts at about $23.99 per bookable calendar, based on our October 2026 check. That per calendar model suits a clinic that wants to add providers one at a time.
Check charting and form limits before you rely on it for medical treatments. A low base price can still need add ons.
6. Mindbody
Mindbody is the best membership and app reach for wellness focused medspas. It covers booking, memberships, payments, and app discovery.
The Starter plan starts at $79 per location per month, while higher plans are priced on a sales call. App delivered new clients can also carry a first purchase fee.
Mindbody suits a clinic built around memberships and classes. A treatment led medspa should test its consent and charting flow before committing.
7. Fresha
Fresha is the best free start for a new medspa. Its core booking, scheduling, and payments tools carry no monthly fee.
The cost sits in the marketplace. Fresha charges 20 percent on new clients booked through its marketplace, based on our October 2026 check, while direct bookings avoid that fee.
That split works well if most clients come direct. If most find you through Fresha, the commission can cost more than a flat plan over a year.
Comparison table: all 7 medspa tools
| Software | Best for | Main strength | Pricing hint |
|---|---|---|---|
| PandaCue | All-in-one clinics | Booking, payments, and client notes in one system | Flat plan, no per provider add on stack |
| Zenoti | Multi-location groups | Control and reporting across locations | Custom quote, no published price |
| Mangomint | Modern scheduling and forms | Forms and charting in one simple plan | $120 per location plus $10 per user per month |
| Boulevard | Polished client experience | Clean booking, messaging, and charting | Medspa plans from $199 per month |
| Vagaro | Low monthly cost | Per calendar pricing for growing teams | From about $23.99 per bookable calendar |
| Mindbody | Membership and app reach | Memberships and consumer app discovery | Starter from $79 per location per month |
| Fresha | Free start | Core tools free, large marketplace | Free core, 20 percent new client marketplace fee |
Pricing in this table was checked in October 2026, with Mangomint, Boulevard, and Mindbody figures confirmed for this article. Confirm the current plan page before you sign up.
How to choose for your medspa
Start with your treatment mix. A facial clinic needs simple booking and reminders, while an injectable clinic needs consent forms and treatment notes in the same record.
Next, check privacy controls in writing. Get the business associate agreement, ask who can view treatment notes, and test data export before you switch.
Finally, test the full visit as a client. Book a consult, sign a consent form, pay a deposit, and move the visit, then check the notes and reminder still match.
For related picks, see our guides to the best salon booking software, the best spa scheduling software, and the best barbershop booking app.
Also see the best booking apps for lash techs, the best nail salon software, and the best tattoo shop scheduling software.
Frequently asked questions
What is the best software for a medspa?
PandaCue is the best all-in-one pick here, because booking, payments, and client notes live in one system. The right pick still depends on treatment mix and provider count.
Is there free medspa software?
Yes, Fresha offers core booking tools free, while other tools offer low cost starter plans. Free plans have limits, so check consent forms, charting, and team tools before you commit.
How much does medspa software cost?
Costs range from free core plans to about $24 per bookable calendar, $79 per location, or $120 per location plus $10 per user. Compare the full monthly total.
What should I check for HIPAA in medspa software?
Ask for a signed business associate agreement, role based access, audit trails, and a data export path. A vendor that cannot put those terms in writing is not a safe pick.
Can I switch medspa software without losing clients?
In most cases, yes, if you export your client list and future bookings before you move. Keep your old system open until every future visit is confirmed in the new one.
The bottom line
A medspa needs software that respects treatment lengths, keeps consent notes with the client, and protects deposits. The cheapest plan is not the best pick if it leaves gaps in that flow.
Start with PandaCue if you want one system for booking, payments, and client records. Test your top two finalists as a client first.
Run your medspa on one system: booking, providers, payments, and client notes together.